Individual monitoring committee

From 01/01/2023, the individualised follow-up committee will be annual. This also applies to doctoral students who started with the start of the academic year 2022. There will be no derogation.

You must send the composition of the ISC using the document for validation by the ED for each of your PhD students on a seafile link that will be sent in January to the HDRs with a deadline end of April. Once the ISC is validated, it can remain for the whole thesis. For PhD students in 2-3-4 years, please also have the committee validated. In case of a change of composition, the committee must also be validated.

The ISC must be done between April and July. It must be validated first by the ED, then by the doctoral student, thesis director and research unit director.. The deadline for sending it is 1 July at bosse@unistra.fr. Without CSI, the re-registration will not be possible.

For the 2 members of the jury:

• 1 rapporteur with HDR and the second rapporteur does not need an HDR but must have validated experience of supervising a thesis as co-director;
• NO member of the same team can be a rapporteur.
• At least one of the two rapporteurs must be from outside the institution.
• Members of the ISC cannot be the thesis rapporteur at the defence, but they are allowed as examiners or guest members.

The follow-up will be done with the attached documents. A booklet should be created with all the ISCs of each year. This booklet should also include a yearly progress report to be sent to both rapporteurs before the meeting. It need not be longer than two pages with the following chapters: project, results, perspectives and valorisation.  The amethis extract should also be attached with the training report.

I'd like to take this opportunity to reiterate the vision shared by our ED representatives of the Comité de Suivi: a meeting to check on the progress of the thesis and whether it's going well, and to discuss arrangements for the defense (or funding for an extra year if necessary), as well as preparation for the post-thesis (post-docs). It's not compulsory to give a scientific talk, although this can be a good way of starting the discussion. What is mandatory is to have a time for discussion :

•     the committee with the doctoral student, without management
•     the committee with management, without the doctoral student
•     everyone together

and you have to fill in the documents. It's not an exam, and should never be seen as a source of stress or pressure from your thesis supervisor.